Privacy, Cookies and Anti Slavery
1. Introduction
Thank you for your interest in our company. Your privacy is important to us and you should always feel safe and comfortable when visiting our website. That is why we have put both technical and organisational measures in place to ensure we always observe the relevant legislation. This document describes the information we may collect and how we handle it.
1.1 Who is responsible?
RWE Renewables UK Swindon Ltd Trigonos
Windmill Hill Business Park
Whitehill Way
Swindon
SN5 6PB
Email: ukdataprotectionrwe@rwe.com
1.2 How can you contact the data protection officer?
You can reach our data protection officer at:
Data Protection Officer
Trigonos
Windmill Hill Business Park
Whitehill Way
Swindon
SN5 6PB
Email: ukdataprotectionrwe@rwe.com
2. Provision of the website and logfiles
In the following, we will inform you how we process your personal data in connection with the provision of the website and creation of log files.
2.1 Which of your personal data is used by us?
Every time you visit our website, our system automatically collects data and information from the system of the accessing computer. In addition to non-personal data (e. g. the domain name of the website which you came from; the websites that you visited on our domain; the names of the retrieved files (incl. date and time of the retrieval); the name of your Internet service provider; and, if applicable, the operating system and browser version of your computer; host name of the accessing computer; language settings), your IP address is processed.
2.2 What are the sources of the data?
The data is collected from you by being automatically transmitted by your computer to our system.
2.3 What do we process your data for and on what legal basis?
The data is collected on the lawful basis of our legitimate interests for the purposes of:
- Making the website technically available
- For security purposes by storing the data in pseudonymised form in log files, in particular to counteract attacks on our website
- For statistical purpose
- To optimise our internet presence
- To whom will your data be passed on?
In certain cases, the data may be passed on to other Group companies. In addition, we use external service providers who may also receive personal data in the course of their duties. In these cases, we ensure that your personal data is processed in accordance with the provisions of the GDPR and the Data Protection Act 2018.
As a matter of principle, your data will not be passed on to other third parties, unless we are under a legal obligation to do so.
2.4 How long will your data be stored?
We will store the data for the duration of the project while it is still relevant for the use it was provided for.
2.5 Is there an obligation to provide your data?
There is no legal or contractual obligation to provide the data. If you do not provide the data, it is not possible to use the website to its full extent.
3. Web analysis and web optimisation through cookies
We use cookies on our website.
Cookies are text files that contain a characteristic string of signs and enable a unique identification of the computer. They are stored in the Internet browser or by the Internet browser on the user's computer system when the website is accessed. When the website is opened again, the computer system can be identified in this way and certain information can be transferred automatically.
The information that is stored via cookies fulfils various functions. We categorise them as follows:
- Essential cookies
- Analytical cookies
- Convenience cookies
3.1 Which of your personal data is used by us?
Depending on the cookie used, we collect different personal data. Here is a list of which data is involved in individual cases:
- Name
- Contact Details: email address(es), relevant phone number(s), personal website, social media details e.g. LinkedIn or Skype ID, Organisation name and Job Title linked to your personal details
- Biographical: name, job title(s), details of your role
- Political opinion
- Administrative: Records relating to our professional relationship, enquiries and correspondence, event booking and attendance at events
3.2 What are the sources of the data?
All data we collect in the form of cookies originate from you.
3.3 What do we process your data for and on what legal basis?
Depending on the cookie used, we pursue different purposes with the use of cookies.
The first time you visit our website, you will be asked to select which cookies you wish to allow. Here you have the possibility to view and change your selection.
3.3.1 Essential cookies
Essential cookies are required for the technical operation of our website and to ensure its stability. What purpose is pursued with the respective cookie can be seen here. When you visit our websites, an info banner informs you about the use of cookies and refers you to this data protection information. The legal basis for this processing is our legitimate interests to ensure the technical operation of our website
The data collected from you in this way is pseudonymised by technical precautions and is not stored together with other personal data of yours. Hence, we can no longer assign the data to you personally.
3.3.2 Analytical cookies
Analytical cookies enable us to analyse your surfing behaviour on our website so that we can measure and improve the performance of our pages. In doing so, we create statistical
profiles that are not attributable to individuals but only to groups. These profiles are used to analyse visitor and click behaviour as well as relevant characteristics of the website visitors. We use information held about you in the following ways:
We will use the information you give to us:
- To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;
- To provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about;
- To provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you. If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data (the registration form);
- To notify you about changes to our service;
- To ensure that content from our site is presented in the most effective manner for you and for your computer.
We will use the information we collect about you:
- To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- To improve our site to ensure that content is presented in the most effective manner for you and for your computer;
- To allow you to participate in interactive features of our service, when you choose to do so;
- As part of our efforts to keep our site safe and secure;
- To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
- To make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
Information we receive from other sources:
We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
When you visit our websites, our info banner informs you about the use of analysis cookies by referring to this data protection information. If you agree to the processing, you click on this cookie category and thereby give your consent, which serves as our legal basis, for processing your personal data.
3.3.3. Convenience cookies
With convenience cookies we use marketing cookies and social media cookies. Marketing cookies help us to offer you personalised advertisements on and outside www.sofiawindfarm.com that are tailored to your interests.
Social media cookies allow you to connect directly to your social media account as needed.
This approach makes it easier for you to share your website visit on social networks and share your experiences in that context.
We also use these cookies to exchange data about you with the operators of social networks.
This data also enables us to offer you advertisements tailored to your interests. What purpose we pursue with the respective cookie in individual cases can be seen above under ‘Analytical Cookies’.
When you visit our websites, our so-called cookie banner informs you about the use of convenience cookies by referring to this data protection information.
If you agree to the processing, click on this cookie category and thereby give your consent, which is the lawful basis for processing your personal information
The created usage profiles, including those exchanged with the operators of social networks, are pseudonymised and only then processed.
This means that we can only assign the analysed advertising interests to the pseudonym, but not to you personally.
3.4 To whom will your data be passed on?
In certain cases, the data may be passed on to other Group companies. In addition, relevant third-party companies that offer the respective cookie will receive your data within the scope of data processing on our behalf.
3.5 How long will your data be stored?
The storage time varies depending on the cookie category:
- Essential cookies: 24 months
- Session cookies, as subset of the Essential Cookies: 24 hours
- Analytical cookies: 24 months
- Convenience cookies: 24 months
3.6 Is there an obligation to provide your data?
There is no obligation to provide the data. However, the essential cookies are necessary for the website to function properly.
3.7 Your rights with regard to cookies
In addition to the rights mentioned under point 4, you have the right:
- To object to the use of the essential cookies at any time; and
- To revoke/withdraw your consent by contacting us here regarding the analytical and convenience cookies used by us.
3.8 Contact form
On our website you have the possibility to contact us via a form. In the following we explain to you how we process your data in this context.
3.9 Which of your personal data is used by us?
We process the data you provide in the respective form. These are:
- Name
- Phone number
In addition, you have the possibility to provide us with further data via a free text.
3.10 What are the sources of the data?
You enter the data into the form yourself.
3.11 What do we process your data for on what legal basis?
We need the data so that we know who has sent us the inquiry and to answer this inquiry.
The legal basis of the processing is your consent which you give by clicking on the consent button to send us your request.
3.12 To whom will your data be passed on?
We routinely do not pass your personal data onto anyone else. Our service providers may process your personal details in the case of technical difficulties.
3.13 How long will your data be stored?
The data will be stored as long as necessary to answer your request and fulfill your requirements. In addition, your data will be stored within the legal retention periods.
3.14 Is there an obligation to provide your data?
There is no obligation to provide the data, but we are not able to answer your inquiry.
3.15 Newsletter
You also have the option to opt into our newsletter.
3.16 Right to withdraw your consent
Within the scope of using the contact form you have the rights mentioned under point 4.
4. What rights do you have in connection with the processing of your data?
4.1 Right of access
You have the right to ask us for copies of your personal information.
4.2 Right to rectification
You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
4.3 Right to restriction of processing
You have the right to ask us to restrict the processing of your information in certain circumstances.
4.4 Right to erasure
You have the right to ask us to erase your personal information in certain circumstances.
4.5 Right to data portability
This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organisation to another or give it to you.
The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated.
4.6 Right to withdraw your consent
You have the right to withdraw your consent.
This does not affect the lawfulness of the processing that has taken place prior to you withdrawing your consent.
4.7 Right to object
You have the right to object to processing if we are able to process your information because the process forms part of our public tasks or is in our legitimate interests.
4.8 How to exercise your rights
To exercise your above rights, please contact us either via email, contact form or phone. All details can
If you want to revoke your consent regarding the Google services, you can change this setting here.
If you wish to revoke your consent to receive the newsletter, please email comms_sofia@rwe.com.
4.9 Right to complain to the Information Commissioner’s Office
You have the right to make a complaint to the Information Commissioner’s Office, but they typically will not investigate unless you have made a complaint to the Company in the first instance.
You can contact the ICO as detailed below:
Writing to: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 (local rate)
Website submission: https://ico.org.uk/make-a-complaint/
Anti-Slavery Statement
Sofia Offshore Wind Farm Limited is committed to both the statutory requirements under the Modern Slavery Act 2015, and to acting with integrity in all its business dealings and relationships to have a zero-tolerance approach to Modern Slavery. This is a position which it expects all of its suppliers to respect and adopt.
